Last updated: 3 February 2026

AERAP Science (“we”, “our”, or “us”) is committed to protecting your personal data and respecting your privacy. This Privacy Notice explains how we collect, use, and protect personal data through www.aerapscience.org, including event registrations and the contact form.

This notice is aligned with the EU General Data Protection Regulation (GDPR).

1. Who We Are

AERAP Science is the data controller responsible for processing your personal data.

Website: www.aerapscience.org
Contact email: info@aerapscience.org

2. What Data We Collect

We collect personal data that you voluntarily provide when you:

• Register for an event organised by AERAP Science
• Contact us through the website contact form

This may include:

• Name and surname
• Email address
• Organisation and professional role
• Country of residence
• Event participation details
• Any information you choose to include in your message

We do not intentionally collect sensitive personal data.

3. Why We Use Your Data

Your personal data is processed solely for the following purposes:

• Managing event registrations and participation
• Verifying the identity of participants at events
• Communicating event-related information (logistics, updates, access details)
• Responding to enquiries submitted via the contact form
• Producing aggregated and anonymised participation statistics

Your data will not be used for unrelated purposes.

4. Legal Basis for Processing

We process your personal data based on:

• Performance of a contract – to manage event registration and participation
• Consent – when you submit forms on our website
• Legitimate interests – to ensure the effective and secure organisation of our activities

Where processing is based on consent, you may withdraw it at any time.

5. Data Sharing

Your personal data may be shared only with:

• AERAP Science staff involved in event organisation
• Trusted service providers supporting website operation and event management
• Event partners, where strictly necessary for access and security

We do not sell or rent your personal data.

6. Data Retention

Personal data is retained only for as long as necessary to fulfil the purposes described above.

Data related to event registration and contact enquiries is retained for a maximum of 24 months, after which it is securely deleted or anonymised, unless a longer retention period is required by law.

7. Your Rights

Under the GDPR, you have the right to:

• Access your personal data
• Request correction or deletion
• Restrict or object to processing
• Withdraw consent at any time

To exercise your rights, please contact us at info@aerapscience.org.

You also have the right to lodge a complaint with a data protection authority.

8. Data Security

We apply appropriate technical and organisational measures to protect your personal data and restrict access to authorised personnel only.

9. Updates to This Notice

This Privacy Notice may be updated periodically. Any changes will be published on this page with an updated revision date.

By using this website or registering for an AERAP Science event, you acknowledge that you have read and understood this Privacy Notice.